There is a lot of planning and preparation that goes into coordinating a corporate move. From making travel arrangements to securing special equipment, documents, and data – it’s a big undertaking. To eliminate the hassle and ensure your process is simple and headache-free, here are some helpful ways to ensure a smooth corporate move for you and your team.
Inform Employees and Keep Them Updated
The first step is to let your employees know well in advance of the move. Employees are the heart of any business, so it’s important that you don’t sidetrack them with the news. Tell them as soon as you know, or at least two months prior to moving. Your team will also need a good amount of time to adjust and prepare. So be sure to keep them updated on any new information so it doesn’t interrupt their workflow.
Create a Checklist
Once you understand what needs to be prepared for moving day, create a checklist to keep everyone and everything organized and on track. You can forward this list to your employees and give them a detailed outline of the steps they’ll need. If you need assistance, don’t be afraid to ask and delegate different duties to your team. Also, keep lines of communication open so you can address any concerns that they may have.
Get Rid of Unnecessary Items
If there are old printers, office furniture or other items lingering in your storage and office that aren’t used, make sure to get rid of them by donating them before moving day. There’s no point in bringing along unused items. And eliminating any excess stuff now will make the move go much faster.
Prepare Electronics and Special Equipment
Whether it’s standard office electronics or specialty equipment, certain items will need extra care and special packaging in order to be transported safely. Projectors, TVs, computers and the like should be carefully packed away with their cables to avoid losing or damaging anything. It’s also wise to back up your files ahead of moving day just in case something ends up damaged.
Book a Professional Moving Company ASAP
Hiring the right moving company can make all the difference between having a simple, problem-free move and having one that leaves you feeling stressed out and overwhelmed. With a professional team to oversee the process, they can assist with keeping everything on track. They will supply any needed equipment, pack up items properly, and ensure that everything arrives on time and safely at your new location.
Ottawa Moving Logistics offers professional, qualified movers who are ready to help make your corporate move simple and smooth. Whether it’s a small office or a large commercial space, our team is ready to help. Contact us today to get a quote and lock in your date!