Has your company decided to move to a new location? It’s a big job, but with some planning and help, you can ensure that it goes off without a hitch. Learn everything you need here to ensure that your move goes as smoothly as possible from beginning to end.
There’s a lot to plan for when moving a business, so the earlier you start the better. Most small moves can be arranged in three to six months, but if you’re working on moving a corporation or number of departments, you might want to give yourself a solid year to prepare. Taking the time to carefully plan in advance can save yourself the headache of underestimating the move time that could leave you scrambling at the last minute.
Create an Inventory List
First things first, you should create a detailed inventory list of all the assets of the company. This includes all the furniture, equipment, and appliances, including the total number of desks, chairs, computers, servers, and phones. Once you have a detailed list, it’s time to ask for the blueprints of the new space.
Ask for the Blueprints
If the company is downsizing to a smaller space, all your current equipment and inventory might not fit in the new space. It’s important to take some time to figure out what assets will come with you and what will be sold off or tossed out in advance. Forgetting this step will only cost you time and money in transporting items that won’t work in your new space. So be sure to measure the dimensions of your current furniture and compare it to the blueprints of the property.
Set Up a Transition Team
Planning an entire business move on your own can be extremely difficult, if not impossible. It’s best to form a transition team and divvy up the workload to ensure everything gets done on time. Asking one person from each department to help manage the tasks and streamline the process to make sure that everyone is packed and ready to go on time.
If you’ve moved homes before you understand how vital it is to label all your belongings. Now just imagine multiplying the number of boxes you had by 10 or even 100. The only way to keep track of all the office items during and after the move is to have a label-based system for each department. For ease of use, also remember to label each box with the information of who the items belong to, the department, and a brief description of the contents.
You can save yourself a lot of stress and frustration by hiring a moving company that is experienced with business moves. A majority will have a moving coordinator that you can use to help you through the process and ensure that everything is lined up come move day.
Planning a business move? Contact us at Ottawa Moving Logistics. Our team is the top choice for commercial moves in Ottawa. With every move, you’ll receive a trained Supervisor/Manager to ensure that you have constant communication on your project every step along the way. Our team is also well-trained and equipped to handle the biggest moves. Learn more about our services today!