Business Moving

5 Ways to Ensure a Smooth Corporate Move

There is a lot of planning and preparation that goes into coordinating a corporate move. From making travel arrangements to securing special equipment, documents, and data – it’s a big undertaking. To eliminate the hassle and ensure your process is simple and headache-free, here are some helpful ways to ensure a smooth corporate move for you and your team.

Inform Employees and Keep Them Updated

The first step is to let your employees know well in advance of the move. Employees are the heart of any business, so it’s important that you don’t sidetrack them with the news. Tell them as soon as you know, or at least two months prior to moving. Your team will also need a good amount of time to adjust and prepare. So be sure to keep them updated on any new information so it doesn’t interrupt their workflow.

Create a Checklist

Once you understand what needs to be prepared for moving day, create a checklist to keep everyone and everything organized and on track. You can forward this list to your employees and give them a detailed outline of the steps they’ll need. If you need assistance, don’t be afraid to ask and delegate different duties to your team. Also, keep lines of communication open so you can address any concerns that they may have.

Get Rid of Unnecessary Items

If there are old printers, office furniture or other items lingering in your storage and office that aren’t used, make sure to get rid of them by donating them before moving day. There’s no point in bringing along unused items. And eliminating any excess stuff now will make the move go much faster.

Prepare Electronics and Special Equipment

Whether it’s standard office electronics or specialty equipment, certain items will need extra care and special packaging in order to be transported safely. Projectors, TVs, computers and the like should be carefully packed away with their cables to avoid losing or damaging anything. It’s also wise to back up your files ahead of moving day just in case something ends up damaged.

Book a Professional Moving Company ASAP

Hiring the right moving company can make all the difference between having a simple, problem-free move and having one that leaves you feeling stressed out and overwhelmed. With a professional team to oversee the process, they can assist with keeping everything on track. They will supply any needed equipment, pack up items properly, and ensure that everything arrives on time and safely at your new location.

Ottawa Moving Logistics offers professional, qualified movers who are ready to help make your corporate move simple and smooth. Whether it’s a small office or a large commercial space, our team is ready to help. Contact us today to get a quote and lock in your date!

Preparing Your Business for a Move

Has your company decided to move to a new location? It’s a big job, but with some planning and help, you can ensure that it goes off without a hitch. Learn everything you need here to ensure that your move goes as smoothly as possible from beginning to end.

Start Early

There’s a lot to plan for when moving a business, so the earlier you start the better. Most small moves can be arranged in three to six months, but if you’re working on moving a corporation or number of departments, you might want to give yourself a solid year to prepare. Taking the time to carefully plan in advance can save yourself the headache of underestimating the move time that could leave you scrambling at the last minute. 

Create an Inventory List

First things first, you should create a detailed inventory list of all the assets of the company. This includes all the furniture, equipment, and appliances, including the total number of desks, chairs, computers, servers, and phones. Once you have a detailed list, it’s time to ask for the blueprints of the new space.

Ask for the Blueprints

If the company is downsizing to a smaller space, all your current equipment and inventory might not fit in the new space. It’s important to take some time to figure out what assets will come with you and what will be sold off or tossed out in advance. Forgetting this step will only cost you time and money in transporting items that won’t work in your new space. So be sure to measure the dimensions of your current furniture and compare it to the blueprints of the property.  

Set Up a Transition Team

Planning an entire business move on your own can be extremely difficult, if not impossible. It’s best to form a transition team and divvy up the workload to ensure everything gets done on time. Asking one person from each department to help manage the tasks and streamline the process to make sure that everyone is packed and ready to go on time. 

Label Everything

If you’ve moved homes before you understand how vital it is to label all your belongings.  Now just imagine multiplying the number of boxes you had by 10 or even 100. The only way to keep track of all the office items during and after the move is to have a label-based system for each department. For ease of use, also remember to label each box with the information of who the items belong to, the department, and a brief description of the contents.

Hire a Moving Company with Experience

You can save yourself a lot of stress and frustration by hiring a moving company that is experienced with business moves. A majority will have a moving coordinator that you can use to help you through the process and ensure that everything is lined up come move day. 

Planning a business move? Contact us at Ottawa Moving Logistics. Our team is the top choice for commercial moves in Ottawa. With every move, you’ll receive a trained Supervisor/Manager to ensure that you have constant communication on your project every step along the way. Our team is also well-trained and equipped to handle the biggest moves. Learn more about our services today!

Use These 5 Strategies to Simplify Your Business’ Big Move

Trying to plan out your company’s relocation? It can be extremely stressful, especially if you’re not quite sure exactly what needs to be done to get the job finished on time and under budget. When it comes to large-scale commercial moves, there are a number of factors at play that you need to consider in order for it to go smoothly. And that’s just the beginning — there’s the whole moving part, too! To help you along, here are five strategies to simplify your business’ big move.  

Make a Detailed List

Creating a thorough timeline will allow you to plan all the necessary stages of your move properly. A checklist can help you to keep track of any important deadlines and allow you to easily assigning tasks as they come up. We also recommend getting ahold multiple copies of the floor plan and blueprints so that you can start planning out the new layout in advance and identify any potential issues that you can solve now.

Organize Well in Advance

Preparing for a move takes up way more time than most people expect. If you want everything to go exactly as planned, you need to start organizing well in advance. This includes figuring out which items you will move over to the new space and what items will be sold or thrown out. You should also arrange for your accounting department to transfer the company address information and to notify all your customers, as well as the utility companies, subscriptions, insurance, licenses, and banks. Time should also be carved out for supply planning. To avoid being left in a pickle last minute, purchase the packing supplies and equipment needed for the move well in advance and buy a little more than you need.

Measure Everything

One of the most important things you should do is to measure the new space to ensure that everything will fit inside. We recommend measuring not only the usable space but also the door sizes to figure out what furniture will need to be disassembled beforehand.

Organize a Team

When it comes to planning a commercial move, there are too many parts for one person to tackle on their own. So unless you have arranged for a moving company to take care of the full coordination and packing, you will need to arrange a team to help you. It’s more cost effective to assign a few supervisors from each department to help out but if you don’t have the resources, hiring an outside source can make a big difference.

Arrange a Specialized Moving Company

Whatever you do, don’t leave this to the last minute. Moving companies who specialize in commercial moves are rare. And if you wait too long your preferred moving company could end up being booked solid on the date you need to move. Many movers also offer services that you may find useful such as packing, unpacking, and even coordinating. So make sure you do all the necessary research to find the most reliable movers and get them booked up right away.

We hope this information will prove useful. For more strategies to simplify your business’ big move, contact us at Ottawa Moving Logistics today!

keep your cool during your big move using these tips

Moving to a new home can feel like a hassle any time of the year. But moving in the summertime can be exhausting and overwhelming when you have to deal with the hot and humid weather on top of all the moving chaos. And, the last thing you want is to end up with any broken or misplaced boxes when you arrive in your new home because you had an overheated tizzy during the packing stage. So before your moving date comes, make sure you keep your cool during your big move using these tips!

Give Your New Home a Pre-Clean

If it’s possible to get access to your new home a few days before your official move-in date, this can be really handy for getting some pre-clean action in before all of your belongings arrive. Plus, after the move, having to turn around and face the mess of cleaning, in addition to unpacking, can be enough to send you running towards the wine store. So why not try and make your life a little easier on the move in day by asking to get access a bit earlier to give your new place a scrub so that all you have to do is focus on unpacking.

Be Detailed When Labelling Boxes

Another important tip that can save you time and effort while allowing you to keep your cool during your big move is labelling your boxes clearly. Be specific with the items that are going into each box and don’t forget to add the room that they belong in. This may seem a bit over the top and tedious, but when you’re surrounded by 50 plus boxes with no space to walk, you’ll be thrilled when you can quickly glance and know where to place each box.

Give Yourself Plenty of Time

One of the main reasons why people get stressed out and flustered on moving day is because they left everything (or what feels like everything) to the last minute. Avoid becoming one of those last minute packers and give yourself plenty of time to get a head start on your packing and organizing. That way, you can slowly chip away at your items well ahead of schedule so you can kick back and have everything ready to go without the frantic stress.

Leave It to the Pros

Sometimes, there’s nothing better than being able to leave things to the pros. And moving out your entire house or apartment is definitely something that is always worth hiring someone to handle for you. Finding the time to take care of all the tasks involved can be challenging, especially when you have to deal with your hectic career or growing family. If this sounds like you, do yourself a big favour and hand it over to a reputable moving company like Ottawa Moving Logistics.

Whether you’re facing a residential or commercial move, we can take care of just about everything you need — including packing and unpacking too! Give us a call today to learn more about our services and how we can help make your move hassle-free!

5 tips to reduce stress during your office move

When planning a business move, there are many shifting parts and obstacles to consider. It takes time, dedication, and serious coordination to get the job done right. If you’re not prepared when the moving date arrives, it can lead to a whole lot of stress and aggravation for you. To reduce stress during your move, consider these five tips that can help make the process run a whole lot easier.

Give Yourself Plenty of Time

For office moves, it can take at least six to nine months to properly prepare the logistics for the move. Not only do you need to create a plan and have it approved by all of the managers, but you also need to have blueprints created, figure out your new floor plan, arrange for any structural changes, and talk to the moving company and service providers to ensure everything is properly in place. By not planning ahead and giving yourself enough time, you can experience some major hiccups that can impact your overall business operations. So make sure to give yourself plenty of time when planning your move.

Meet Regularly

You should also keep everyone in the loop throughout the entire process. Set regular meetings to update all the managers on the moving details and don’t be afraid to assign tasks. This will help to ensure that everyone knows exactly what they need to do so that you won’t have to run around trying to organize hundreds of people all on your own.

Move In Sections

If you have a business with more than one department, you should consider packing and moving each section at a time. When you have to move over a number of days, organizing by department can alleviate much of the stress. We also recommend appointing a small “moving team” from each division to help coordinate the move for their area and to help you set up once everything has been transported to the new space.

Use the Weekend

Moving during the week can be a nightmare when people are still at work. Plus, if you’re moving into a building that occupies more than just your company, you won’t be starting on very good terms using by up the shared spaces for boxes or making lots of noise. Make sure to plan your move on the weekend or on a day when most people are off work (if possible).

Hire a Professional Moving Company

To save yourself a lot of stress on the big day(s), you should hire a moving company that specializes in commercial moves. By using a company like Ottawa Moving Logistics, you can get a trained Supervisor/Manager to work with you to ensure that your project goes exactly as planned. Plus, you can take advantage of our planning services that can assist you in organizing a more productive and effective use of your existing space. Using a professional commercial moving company can save you a lot of time and aggravation.

You don’t have to plan your office move alone. When you hire Ottawa Moving Logistics, you get experienced project management professionals who can help oversee your entire relocation process from beginning to end. And we’ll ensure your project gets done within your budget and right on time so your business can get back to doing what it does best. To learn more about how we can help you plan and move, contact us today.